It is now easier than ever to digitize your files. With the best high volume document scanners available, you can get your paper documents scanned into digital PDF documents. Easily organize your files by taking advantage of the unique features of a document scanner.
Many document scanners convert your documents to searchable PDF files. PDF (Portable Document Format) is a document format created by Adobe to present documents, including images and text formatting. It is independent of application software, operating systems and hardware.
Importance of PDF Files and Features of High-quality PDF Scans
PDF documents can be accessed on any device with any operating system. They are also easy to view as Adobe Acrobat Reader is usually pre-installed on your device and it is free. With PDF format, you can ensure security by using a user-password for your document.
Best Document Scanners to PDF Converters 2023
Below is a list of the best document scanners that convert to PDF.
Fujitsu ScanSnap iX1500
OS Compatibility: Windows and Mac
This document scanner has double-sided scanning feature with advanced paper feeding system. Conveniently scan your documents, receipts, business cards and photos. Its easy-to-use, large 4.3 inch touch screen helps you to easily scan to your preferred destinations.
You can scan your documents to your desktop, Google Drive, Dropbox and more. Besides, its built-in software organizes your documents and cleans them up with blank page deletion, automatic cropping, and more.
Its scanning speed is up to 30 ppm with a 50-page automatic document feeder (ADF). Connect it via WiFi (5 and 2.4 GHz) or USB cable. Scan via WiFi to your tablet, laptop or smartphone device. This powerful document scanner comes with enhanced functionality and usability.
Why choose Fujitsu ScanSnap iX1500?
Its new ScanSnap home software combines all the popular features of receipt, document management and business card apps. This helps you easily manage and edit your documents from one interface.
A great feature of this scanner is that it has direct connect and access point connect modes. So, you can place it anywhere that is most convenient for you. You can be assured of the quality of the converted searchable PDF files to be of top standard. So, this scanner is a fantastic option.
Epson WorkForce ES-500W
OS Compatibility: Windows and Mac
Organize your documents in a snap with this efficient document scanner. Get to scan documents up to 35 ppm/70 ipm(2). You can capture both sides in one pass with its Single Step Technology. Wirelessly scan to your PC, tablet or smartphone, plus your online cloud storage accounts.
The scanner has compatibility with both Mac and PC. You will be able to easily scan huge stacks of paper. It has a robust 50-page Auto Document Feeder. Scan documents of sizes 8.5 x 240 inches to the maximum and 2 x 2 inches to the minimum.
Its intuitive Epson ScanSmart Software facilitates easy scanning. Preview, upload, email and do much more with your documents. Save time with its object recognition and automatic file naming features. You can also share your documents and easily collaborate with others.
More features of Epson WorkForce ES-500W
The TWAIN driver included allows seamless connection to most document management software. Enjoy versatile scanning of your everyday documents like single sheets, ID and business cards, extra-long pages, and more.
Epson WorkForce ES-500W is equipped with a built-in Nuance Optical Character Recognition (OCR). Ultrasonic Double Feed Detection avoids missing out of pages. This scanner also features Dynamic Skew Correction.
Easily email or upload your documents to cloud storage services like Google Drive, Evernote and Dropbox. The scanner comes with intelligent image and color adjustments. Its Epson Image Processing Technology enables auto cropping and background and blank page removal.
Why choose this scanner?
You can effortlessly create searchable PDFs and editable Excel and Word documents of pristine quality with this scanner. So, it is a good idea to choose this scanner to make PDF files.
Brother ADS-2200 Document Scanner
OS Compatibility: Windows, Mac and Linux
This high-speed desktop document scanner can scan single or double-sided documents in a single pass. You can scan up to 35 ppm. Scan large-volume documents with the ASD2200 automatic document feed’s page-continuous scanning.
Quickly scan and submit your documents to multiple destinations including email, image, file, OCR and USB flash memory drive. This desktop document scanner includes blank page removal, background removal, multi-feed detection, and more.
The Brother ADS-2200 Desktop color scanner supports multiple drivers like Mac, Windows and Linux, along with WIA and TWAIN for PC, SANE and ICA for Mac. This reliable, fast and affordable scanner is perfect for a small business as well as home office.
Thanks to its built-in auto document feeder with page-continuous scanning, this scanner can handle both single and dual-sided documents with up to a 50-sheet capacity. It offers you multiple connectivity options. It has also been designed to be extremely user-friendly.
Though this scanner has been built to save space, it can still handle multiple paper sizes and media types. This includes receipts, legal documents, plastic and business ID cards, and photos. Its simple and intuitive user interface enables customizable one-button scanning.
More features
Another amazing feature is that the ADS-2200 helps you scan and retrieve files without installing any specific software on the connected computer. This is because, when it is used with a USB flash memory drive, it is recognized as a mass storage device.
A bundled software suite also includes a desktop document storage and business card management program. The document scanner to PDF supports color as well as black and white scan speed, LTR at 300dpi. USB flash memory drive is sold separately.
Output formats to choose
Besides, it can convert your documents to PDF Multi-page/Single-page (High Compression PDF, PDF/A), JPEG (JPG) and TIFF Multi-page/Single-page (TIF). The output searchable PDF files are of uncompromising quality, so this scanner is highly effective to create PDF documents.
ISIS driver is not available for Windows XP though. You can download the SANE driver from Brother Solutions Center. Note that this scanner requires a connection to a wireless network.
CZUR ET18 Pro Professional Document Scanner
OS Compatibility: Windows and Mac
With this scanner’s 18MP Sony camera and 1.5 S/P scanning speed, you can easily scan a 600-page book within 20 minutes, which is ten times faster than a traditional scanner. Thanks to its Auto-Scan Tech, it is much easier to scan documents and books. You just have to flip the pages.
The foot pedal is also a recommended way to trigger the scanner. ET18 Pro is friendly to the A4 as well as the A3 formats, or any other size in between. Therefore, without any issue, this is the perfect choice for blueprints, catalogs, magazines, exam papers and even large books.
With its high-quality supplementary lights, you can scan glossy papers easily (it is recommended to turn off the overhead light and only use side lights). Its life-time free Powerful Optical Character Recognition (OCR) software allows you to edit your scanned materials.
More features
You will be able to crop and adjust thickness, contrast, sharpness, and so on, with this software. This software can also read 186 languages. Convert any material to editable Word, PDF, Excel, and TIFF, and automatically store it.
The software can automatically combine or separate the 2 open pages of an open book after scan. It comes with CZUR’s latest technology that flattens the 3D curved surface after pixel transformation in order to complete flattening the book page.
The searchable PDF files produced are of the topmost standard, so this document scanner is a great option to make PDF documents.
Canon imageFORMULA R40 Office Document Scanner
OS Compatibility: Windows and Mac
The Canon imageFORMULA R40 is fast, reliable and efficient. It can convert your paper files into searchable digital formats easily. You can use it for different document types like photos, reports, receipts, business cards, contracts, long documents, etc.
Scan both the sides of a document at the same time, in color format, at up to 40 pages per minute with one touch operation and a 6-sheet automatic feeder. The scanner is compatible with Mac TWAIN driver and Windows.
It is also easy to set up as you simply have to connect it to your PC using the supplied USB cable. It includes Canon CaptureOnTouch scanning software (Mac and Windows), plus free licenses for OCR and Readiris PDF software and Cardiris business card software (for Windows).
This scanner is backed by US-based technical support. It helps you to increase organization and productivity in the office or at home. It converts your documents to best quality searchable PDF files, so it is one of the best document scanners out there.
Epson WorkForce ES-50
OS Compatibility: Windows and Mac
This is the lightest and fastest mobile single sheet-fed document scanner in its class. It scans a single page as quickly as in 5.5 seconds. Scan documents up to 8.5 x 72 inches, and receipts and ID cards. Epson ScanSmart Software helps you easily scan and save your documents.
No external power supply or batteries are required; you can connect to your computer with USB cable. Nuance OCR is present and you can create editable Excel and Word files and searchable PDFs of supreme standard. Thus, this scanner is a favorite for many.
You can also scan directly to your cloud storage accounts with the included software. This document scanner that converts to PDF is compatible with Mac and Windows and includes TWAIN driver which has compatibility with any imaging software.
Its Automatic Feeding Mode combines multi-page scans into one document. This scanner automatically accepts every new sheet as you insert it. In addition, you get super ultra wide curved real dual monitor experience, all in one screen.
The Epson WorkForce ES-50 Portable Sheet-fed Document Scanner has a built-in, easy-to-use KVM switch with hot key. Its power consumption is 220W (max) and brightness level is 300cd/m2. A HDMI cable, power cable and USB type C cable are included.
Fujitsu ScanSnap S1300i
OS Compatibility: Windows, Mac and Linux
Take your document scanning to an innovative level with this scanner. Its optical resolution is 600 dpi and scanning speed is up to 12 ppm (for mono) / up to 12 ppm (for color) – ADF (10 sheets). It has a USB 2.0 included and is trade compliant.
Its operating temperature is 5°C to 35°C (41°F to 95°F). It scans your documents quickly and the quality of the converted searchable PDF files is outstanding. That is why this document scanner is a preferred choice for most.
This high-performing document scanner is manufactured in Japan. Some of the many intelligent features of this scanner include auto rotation, straightening, cropping, Blank Page Removal, and Auto Color Detection.
Convert your documents to PDF, searchable PDF, Word, Excel and JPEG files. Another cool feature is that you can create searchable keywords using highlighter text.
Raven Original Document Scanner
OS Compatibility: Windows and Mac
Turn your paper documents into searchable digital documents and go paperless with wireless scanning to your chosen destination. Scan up to 17 ppm and share to integrated cloud services directly (Google Drive, SharePoint, Raven Cloud, Evernote, OneDrive, or Dropbox).
You can create searchable PDFs with OCR with this scanner. You also get a free Raven Cloud subscription for unlimited secure cloud storage. Ethernet and wi-fi connectivity helps you scan and send documents wirelessly without using a PC.
Enjoy an incredible touch experience with its huge 7″ LCD screen and easier document editing and navigation without a computer. Its adjustable 50-sheet Automatic Document Feeder can handle standard documents, business and ID cards, receipts, and more.
Features you may like
Crop, adjust or rotate scanned pages on the scanner before sharing them – no PC is required and you don’t have to install any software. You can detect handwriting and text using AI-powered OCR (optical character recognition).
You can scan in color, grayscale, as well as black and white. Set the quality settings to scan at 200 dpi, 300 dpi, 400 dpi or 600 dpi. You would need an internet connection to use this scanner (ethernet or 2.4GHz wireless).
Its customizable sleep mode conserves power when in the inactive mode. You also get free automatic updates with new destinations and the latest features. There is a dedicated customer support team available by email, live chat and phone to assist you.
The searchable PDFs created by this scanner are of supreme standard and so, this scanner is one among the best.
Brother ImageCenter ADS-2800W
OS Compatibility: Windows, Mac and Linux
With this amazing document scanner, you can scan documents, photos, receipts, business cards, embossed plastic cards, and more in black and white and color. You can scan single and double-sided documents in a single pass, at a speed of up to 40 pages per minute.
Capture 11″ × 17″ documents with 2-in-1 mode and scan unlimited pages into a single file with continuous scan mode. Wireless networking with Web Connect facilitates direct scanning to cloud applications, including Google Drive and more.
It is compatible with Windows XP 32-bit, Windows 7, Windows 8 and 8.1, Windows 10, Linux, and Mac OS X v10.8.x and up. This product comes with a one-year warranty and free lifetime technical support. It is dependable and does not compromise on quality.
More Features
Simplify the way you capture, process, manage and deliver your documents. The scanner is bundled with a software suite that includes desktop document management, OCR, and PDF editing programs.
It also comes with a wide range of security options like SSL/TLS, Network User Authentication, Secure Function Lock, Corporate Email Address Lookup through Active Directory (including LDAP) and Enterprise Security (802.1x).
This document scanner that converts to PDF produces searchable PDF files of excellent standard and that is why it has also gained a place in this list.
Features to check for a good document scanner to PDF
After reading the list above, you must have got an idea about document scanners and their features. To follow up on them, there are some key factors you should consider when you decide to buy a document scanner. When testing document scanners, you should look for output format, accuracy, connectivity and speed, above all.
Output format
PDF, JPEG and TIFF are among the many formats a scanner produces. Most scanners are able to convert documents to searchable PDF, Excel or Word. So before you choose a scanner, you should know first what output file format you need.
Accuracy
You must firstly consider scan resolution. Most of the scanners can at least do 600 dots per inch, but some can capture images at an even higher resolution.
It is also important to look for digital straightening programming that can set right a slight issue in your document in order to ensure professional results. Optical text recognition is also a helpful feature to detect the content of the document you’re scanning.
Connectivity
As technology is something that frequently changes, you must decide where your document will ultimately end up. Scanners that can be connected easily in different ways, like Wi-Fi, ethernet, directly to the cloud or over a mobile device are more flexible and useful.
Speed
It will be helpful if you can get lengthy files scanned and exported to the cloud as quickly as possible. This is a feature that determines whether the scanner is one among the best of its kind. You can check the speed estimate that the manufacturer has provided.
The best document scanners in the market save you time and help you stay organized always. Based on your requirements, you can choose a scanner that suits you. You do not have to face any more hassles when handling large volumes of documents.
From the plenty of document scanner choices available for you with their splendid features, get the one that appeals the most to you. Start handling your documents most conveniently and effortlessly.
